🔒 Privacy Policy

How Co-Loop Studio collects, uses, and protects your information.

Last updated: 11 August 2026

Co-Loop Studio (“we”, “us”, or “our”) respects your privacy and is committed to protecting the personal data you share with us. This policy explains what we collect, why, and the rights you have under the EU General Data Protection Regulation (GDPR) and the UK GDPR.

1. Who we are (controller)

Co-Loop Studio is an indie game studio. For the purposes of GDPR Article 4(7), the data controller is:

Co-Loop Studio — Franck (sole founder)
Contact: newsletter@coloopstudio.com
Website: coloopstudio.com

2. What data we collect

When you subscribe to our newsletter (“Cosmic Circuit”) or interact with our site, we may collect:

  • Email address — required to send you newsletters.
  • Name — optional, used to personalise emails.
  • Consent record — we log that you opted in (and when), to comply with GDPR.
  • Basic analytics — anonymised page views via our website analytics (never used to identify you).

We do not collect payment details, precise location, or government identifiers.

3. Legal basis for processing

We process your data under the following lawful bases (GDPR Article 6):

  • Consent (Art. 6(1)(a)) — for sending you newsletters. You actively tick a consent box; consent is freely given, specific, informed, and unambiguous.
  • Legitimate interests (Art. 6(1)(f)) — for basic site security and anonymised analytics.

4. How we use your data

We use your email and name solely to:

  • Send you the newsletter (game updates, tutorials, behind-the-scenes — once a month).
  • Deliver and personalise that communication.
  • Comply with legal obligations.

We do not sell, rent, or trade your personal data to third parties.

5. Third-party processors

We use trusted processors to deliver our newsletter. Each acts only on our instructions and is bound by data-processing terms:

  • Sendy (self-hosted at sendy.coloopstudio.com) — stores your email, name, and consent record to manage subscriptions.
  • Amazon Web Services (AWS) SES — sends the actual newsletter emails on our behalf.
  • Cloudflare — CDN/security for the website (see §7 on analytics).

6. Data retention

We keep your personal data only for as long as needed to send you the newsletter. When you unsubscribe, your details are removed from our mailing list; we keep only the minimum record needed to honour your unsubscription and prove consent, as required by law.

7. Cookies and analytics

Our website uses minimal cookies for basic functionality and anonymised analytics. We do not use cookies to build advertising profiles. You can block cookies in your browser settings without affecting core site features.

8. Your rights

Under the GDPR / UK GDPR you have the right to:

  • Access — request a copy of the data we hold about you.
  • Rectification — correct inaccurate data.
  • Erasure (“right to be forgotten”) — request deletion of your data.
  • Restrict processing — ask us to limit how we use your data.
  • Data portability — receive your data in a machine-readable format.
  • Object — object to processing based on legitimate interests.
  • Withdraw consent — at any time, as easily as you gave it (unsubscribe link in every email).

To exercise any of these rights, email newsletter@coloopstudio.com. We will respond within one month, as required by law.

9. Minors

Our services are not directed at children under 16. We do not knowingly collect data from minors. If you believe a child under 16 has provided us with personal data, contact us and we will delete it.

10. Data security

We use appropriate technical and organisational measures to protect your data, including secure connections (HTTPS), restricted access, and secure processing through our email service providers.

11. International transfers

Our processors (Sendy, AWS, Cloudflare) may store data on servers located outside your country, including outside the EEA/UK. Where such transfers occur, we rely on appropriate safeguards such as adequacy decisions or Standard Contractual Clauses (SCCs).

12. Complaints

If you are unhappy with how we handle your data, contact us first at newsletter@coloopstudio.com. You also have the right to lodge a complaint with your local supervisory authority or the relevant data protection authority for the EU/UK.

13. Changes to this policy

We may update this policy from time to time. The “Last updated” date at the top reflects the latest version. Significant changes will be notified via the newsletter or on this page.

14. Contact

Questions about this policy or your data can be sent to newsletter@coloopstudio.com.